Privacy Policy
Who We Are
This website is managed by an informal team of volunteers working together to organize a hackathon and related activities. We are not an incorporated company or legal entity, but we take your privacy seriously and are committed to complying with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR).
What Information We Collect
When you register for our event, we may collect:
- Your name
- Your email address
- Any information you choose to provide during registration (e.g., year of study, course name, additional info)
How We Use Your Information
We use your information to:
- Organize and run the hackathon and associated activities
- Communicate important updates about the event you signed up for
- (If you choose to opt in) Contact you about future related events organized by our team
Lawful Basis for Processing
The lawful basis for processing your personal data is:
- Contract: to administer your participation in the event you registered for.
- Consent: if you explicitly agree to receive communications about future events.
Sharing of Your Data
We will not sell, trade, or rent your personal data to others. Your data will only be shared with trusted service providers strictly necessary for running the event (such as online event platforms or communication tools), and only to the extent needed.
Retention of Data
We will keep your personal data only for as long as needed to organize and evaluate the event. If you opt in to future communications, we will retain your email address until you withdraw your consent.
Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccuracies in your data
- Request deletion of your data
- Withdraw consent at any time for future communications
To exercise these rights, please contact us at coms-keane-dev@bristol.ac.uk.
Future Communications Consent
On our registration form, you will be asked if you would like to hear from us about future hackathons and related events. This is an optional, unticked checkbox. If you do not tick it, we will not use your contact details for future communications beyond this event.
Contact Details
If you have any questions about this privacy policy, please contact our team at: coms-keane-dev@bristol.ac.uk.